Planning an event involves juggling countless details, and even the most organized planners can overlook some essential items. While the venue may carry these items, it is important not to rely on them to have everything you need. Here are the top 10 things venues often find that clients forget to bring:
- Scissors It might seem basic, but scissors are a versatile tool for cutting ribbons, trimming decorations, or opening packaging. Don’t underestimate their importance.
- Easel for Sign Whether it’s for a welcome sign, schedule, or seating chart, an easel is a must-have. Forgetting this means your beautifully designed sign may end up propped awkwardly against a wall.
- Tape From securing decorations to quick fixes, tape is indispensable. Masking, painters tape, and double-sided tapes are all useful for different purposes, so it’s smart to bring a variety, especially if you plan to hangup any decorations.
- Extension Cords Power outlets are often not where you need them. Extension cords ensure that all your devices, from lighting to audio-visual equipment, are powered up and ready to go.
- HDMI Adapter and Cable In today’s digital age, HDMI adapters and cables are critical for connecting laptops and other devices to monitors. Forgetting an HDMI cable might mean you cannot present, or showcase any slideshows or videos that were planned.
- Pens and Markers Signing guest books, labeling items, or jotting down last-minute notes all require pens and markers. Having a stash on hand is always a good idea.
- Lighters If you have any candles as decoration, this is an absolute must-have!
- Batteries & Chargers If you have any items that rely on battery power, bring extras to avoid any power-related mishaps. Make sure all your devices, from phones to tablets, stay powered on throughout the event by bringing extra chargers.
- Utensils, Plates, Napkins for Desserts If you’re bringing in your own dessert, don’t expect your venue or catering company to provide supplies for these, as they often only order enough for the food that they’re providing.
- Printed Backups It’s important to have printed backups of the seating chart, schedule, and other critical documents!
By double-checking your packing list for these often-forgotten items, you can ensure that your event runs seamlessly and avoid any last-minute scrambles. Happy planning!
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